CZU FINANCE:

Your email contacts for FINANCE questions:

STATE FINANCE: Katherine Gault
BEN LOMOND CAMP FINANCE: Dianna Adams
COASTSIDE FPD/
SAN MATEO COUNTY FIRE DEPT
FINANCE
:
Michele Sakamoto
PAJARO VALLEY FPD FINANCE: FC Scott Agnelli
SANTA CRUZ COUNTY FIRE DEPT FINANCE: Ginny Petras
SOQUEL DEMOSTATE FOREST FINANCE: Anna Cameron
WAREHOUSE: Diana Schuchart
CURRENT FISCAL YEAR 2015-16
INFORMATION


Effective July 1, 2015

Fiscal Year Designation changes to
15

for CALSTARS coding used on CALCard monthly logs
and purchase documents replace 0 with:
5
for document numbering (i.e. 1PA5V001)



CAL FIRE’s Purchasing Authority Number Changes. 

 The number to use for all purchasing authority purchases
(STD-65 and CALCard purchases in excess of $100.00) is:

CALFIRE-3540

The standard mileage rate is 57.5 cents per mile
effective for travel that takes place on or after
January 1, 2015.

*This is applicable to all employees.

GENERAL PROVISIONS

The GENERAL PROVISIONS for non-IT commodities
have been revised as of

JUNE 8, 2010

Please make sure you use the correct revision date on all
STD. 65 and CALCARD purchases $100.00 or more.


Purchase documents issued beginning
JUNE 8, 2010
should reflect this date.

 

CALCard Requirements

CALCard packages are facing increased scrutiny in all phases of the auditing process.
The purpose of this guide is to go through every item that is reviewed in a CALCard package before submitting for payment. Some requirements may seem futile on their own,
but they lend to the document package as a whole.

THE BASICS
RECEIVING GOODS AND SIGNATURES
RECEIPTS AND INVOICES, IN GENERAL
~ ATTACHING RECEIPTS
~ PAID RECEIPTS
~ INVOICES / RECEIPTS MUST BE ITEMIZED
STATE PURPOSE / JUSTIFICATION OF PURCHASE
INCIDENT PURCHASING
SHIPPING
SUPPLEMENTAL DOCUMENTATION
~ CAL FIRE 93
~ STD 65
~ STD 204
~ CAL FIRE 20
~ CAL FIRE 720
MONTHLY LOG (with examples)
~ CC-2, MONTHLY LOG
~ IINDEX CONVERSION & BILLING CODES
~
OBJECT CODES
~ SPLIT CODING TABLE
PROHIBITED / PRIOR APPROVAL ITEMS LIST
PROHIBITED ITEMS FOR CAL-CARD USE LIST

Complete Guide to CALCard (printer friendly version)

INDEX CONVERSION - BAGGED LUNCH LETTER - CALATERS GUIDE CARD
CALATERS INFORMATION:
CALATERS PUBLIC WEBSITE (calatersapp.sco.ca.gov)
CALATERS INFO PAGE - CAL FIRE INTRANET USERS ONLY
New Travel Reimbursement Rates
EMAILED on 11-6-13, updated 3-24-16